Setting up your Office Ergonomically

Buying the right office equipment is more than just about buying the best and newest devices and furniture. 

 It’s about buying and setting up office equipment that produces the best result for body mechanics.  This is so crucial that there is a whole field or science called ergonomics that addresses this very topic.  If the office is set up correctly according to ergonomics, injuries and therefore worker comp bills can be reduced.  Here are some basic ergonomic tips that can help reduce injuries.

Proper monitor placement
When looking at the monitor, you should not have to move your neck up or down to focus on the monitor screen.  To accomplish this, adjust the height of the monitor (or if there is no movable slide, invest in a monitor stand).  This will reduce your chance of getting neck aches. 

Keyboard pullout trays
If purchasing new office desks, make sure to buy those that have pullout keyboard trays.  That will ensure that your elbow is at a right angle, which can reduce overall strain.  Whatever you do, don’t place the keyboard on your lap or on the top of the desk unless you want to deal with the very painful condition of carpel tunnel syndrome.  These keyboard trays also allow you to sit further back from the monitor when typing, which further alleviates any eyestrain. 

Mouse
Buy a mouse that’s comfortable and easy to use.  It should not be too big or too small to cause discomfort.  The mouse should be placed close to the keyboard and on the keyboard tray.  When using the mouse, your arm should be at a natural position (not too high or too low); otherwise, you have a greater chance of developing carpel tunnel.  If you want extra comfort when using the mouse, consider a jelled mouse pad so that you can rest your wrist on it while using the mouse. 

Phones
If you use the phone a lot, consider purchasing a phone with a speaker device.  Some phones even have a plug for headphones so that you talk in private while freeing up your hands.  Both the speakerphone and headphones also reduce possible neck pain since you don’t have to keep the receiver to your ear.